Pre-procurement

Definition

Pre-procurement is the first stage of the Procurement process and it involves the following actions

• Define the real needs of the organization
• Collect market intelligence (Learning from counterparts and networks)
• Market engagement:
  • Identify potential bidders and/or solutions
  • Build capacity in the market to meet the requirement(s)
  • Inform the design of the procurement and contract

Market Engagement Approaches

• Publish forward procurement plan (e.g. Annual Procurement Plan)
• Attend trade shows
• Attend Meet the Buyer events for any interested suppliers
• Issue a Request for Information
• Call a ‘show-and-tell’ to allow suppliers to explain their proposed solutions
• Meet with industry bodies
• Meet with a group of key suppliers or a range of suppliers individually
• Sound out the market
• Provide a pre-tender briefing to suppliers who are interested in a contract opportunity